Intuit Enterprise Suite: The Ultimate Project Accounting and Job Costing Solution for Construction Companies

The Challenge of Choosing Construction Software

We get asked all the time what the best construction software is, and my answer is rarely straightforward. I don’t love any one particular package because they all have flaws, whether it’s in functionality, user interface, workflow and automation, technology platform, integration capabilities, or, most importantly, the cost of the software and its implementation. For years, QuickBooks has been the entry point for construction companies, but most outgrow it once they hit the $5–7 million revenue mark.

At that point, many construction firms consider upgrading, only to discover an uncomfortable truth: the next tier of software often takes a step backward in areas like technology, integration, functionality, and user-friendliness. These solutions are often built on older platforms, lack seamless integrations, and are overly complex. On the other hand, if a company opts for modern cloud technology with rich functionality and easy integrations, they’ll face exponentially higher costs for both the software and its implementation.

So, what’s the answer? Companies now have the option to remain with QuickBooks Online (QBO) while dramatically expanding its capabilities using Intuit Enterprise Suite. In this article, I’ll explore the key features of Intuit Enterprise Suite, compare it to other software options, and discuss the benefits of this powerful solution for growing construction companies.

The Need for a Comprehensive Construction Accounting Solution

For construction companies grappling with the limitations of QuickBooks Online (QBO) but hesitant to leap into costly, complex alternatives, Intuit Enterprise Suite offers a refreshing solution. This powerful platform is designed specifically for the construction industry, addressing the unique challenges that come with managing projects, job costing, and financial reporting. By extending the functionality of QBO, Intuit Enterprise Suite allows companies to grow without abandoning the familiar QuickBooks environment.

As construction companies grow, the business becomes more complicated, requiring advanced technology, automation, and often the creation of multiple entities to manage operations effectively. They demand more detailed job costing to maintain profitability and streamline processes. These increasing complexities often overwhelm standard accounting tools, leading to inefficiencies and missed opportunities for growth.

The Intuit Enterprise Suite is tailored to bridge this gap. Unlike generic accounting systems, it provides a unified platform that integrates financial management, payroll, job costing, and reporting into one powerful suite. It not only ensures operational efficiency but also positions construction businesses for scalability and success.

The Cloud Construction Software Gap

The construction industry has long struggled with the availability of true cloud-based solutions. While platforms like NetSuite, Acumatica, and Sage Intacct dominate the market, they often come with high costs and extensive implementation timelines, making them less accessible for small and mid-sized construction companies.

Smaller packages like CrewCost and Procore Financial Management offer cloud capabilities but have yet to prove themselves as comprehensive solutions for all aspects of construction accounting. Intuit Enterprise Suite fills this gap by offering a cost-effective solution that extends the life of QuickBooks. When paired with tools like Knowify, it can rival the functionality of the "big three" without their steep total cost of ownership and implementation burdens.

Here’s a cost comparison of software and implementation costs:

Key Features of Intuit Enterprise Suite for Construction Companies

1. Construction-Specific Customizations

Construction companies face unique operational challenges, from tracking costs across multiple projects to generating detailed performance reports. Intuit Enterprise Suite meets these needs by offering tailored workflows and reporting capabilities that align with construction industry standards.

• Customizable dashboards provide real-time project insights.
• AI-powered tools highlight actionable data for decision-makers.
• Allows detailed tracking of labor, materials, and equipment costs for enhanced project transparency.

2. Robust Project Financials

Managing the financial intricacies of construction projects requires precision and oversight. The Enterprise Suite simplifies this process, offering tools that empower businesses to track costs, manage change orders, and stay on budget.

• Comprehensive tracking of project milestones and budgets.
• Approval workflows streamline client and internal communications.
• Real-time financial reporting ensures that project managers have the data they need to succeed.

3. Powerful Workforce Management

Labor is one of the largest expenses in construction, and tracking it accurately can make or break profitability. Intuit Enterprise Suite integrates payroll data directly into project financials, ensuring seamless visibility and control.

• Tracks employee hours via the QuickBooks Workforce app.
• Allocates labor costs directly to projects in real-time.
• Provides insights into workforce efficiency and cost optimization.

4. Added Dimensional Functionality

Intuit Enterprise Suite introduces enhanced dimensional tracking, allowing construction companies to gain even more control over their financial and operational data by assigning multiple dimensions to various transactions and projects. This functionality enables businesses to capture and report on key aspects of their operations that are critical for project success.

Group and analyze data by project, vendor, customer, or class with up to 20 customizable dimensions.

• Track and allocate costs not only by job, but also by department, cost center, or any custom dimension (e.g., region, subcontractor, or phase).
• Create highly detailed, segmented financial reports based on dimensions to analyze profitability, project costs, or labor performance across various categories.
• Tailor dimensions to your specific business needs, whether it's tracking project phases, teams, or locations, and use them for more insightful reporting and forecasting.

5. Automated Workflows

Manual processes are time-consuming and prone to error. The Enterprise Suite addresses this by automating repetitive tasks, freeing up time for higher-value activities.

• Manage change orders with client approval workflows and internal approval workflows across tasks and employees.
• Securely empower employees with new templatized or custom roles, allowing teams to work efficiently without worrying about access to sensitive information.
• Integration with QuickBooks Time and Payroll apps enhances workflow efficiency.

6. Multiple-Entity Consolidation

Construction companies operating multiple entities need a system that simplifies consolidation. The Enterprise Suite centralizes financial data, making it easy to generate accurate, consolidated reports.

• Seamlessly rolls up data across divisions or entities.
• Reduces manual errors in multi-entity reporting.
• Provides a unified view of organizational performance.

7. Cloud-Based Accessibility

In today’s distributed work environment, remote access to data is critical. The Enterprise Suite offers cloud-based accessibility with advanced security, ensuring that teams can work from anywhere without compromising sensitive information.

• Role-based access controls ensure data security.
• Works seamlessly across devices with an internet connection.
• Designed to support collaboration across job sites and offices.

Comparison Between QuickBooks Online (QBO) and Intuit Enterprise Suite

The following matrix highlights the differences between QBO and Intuit Enterprise Suite, emphasizing features tailored to construction companies:

Benefits of Intuit Enterprise Suite for Construction Companies

The benefits of adopting Intuit Enterprise Suite go beyond its features. This solution addresses critical challenges faced by construction businesses while offering a practical and cost-effective alternative to other platforms.

1. Cost-Effective Construction Accounting Without Compromise

One of the most significant advantages of Intuit Enterprise Suite is its affordability. Compared to other enterprise-level solutions like NetSuite, Acumatica, and Sage Intacct, the Enterprise Suite provides comparable functionality at a fraction of the cost. With lower software and implementation expenses, construction companies can achieve enterprise-grade results without breaking the bank.

2. Simplicity That Stands Out: QuickBooks Familiarity

Switching to a new system can often be intimidating, but Intuit Enterprise Suite makes the transition easy with its familiar QuickBooks interface. Most employees already know how to use QuickBooks, meaning the learning curve is minimal. This ease of use reduces training time and ensures a smooth implementation process.

3. Enhanced Financial Clarity in Real Time

With centralized data and real-time reporting, the Enterprise Suite gives construction businesses unparalleled visibility into their financial health. Interactive dashboards and comprehensive KPIs allow you to proactively monitor performance, identify issues, and make informed decisions with confidence.

4. Work Smarter, Not Harder: Streamlined Processes

By automating time-consuming tasks like data entry, approval workflows, and reconciliations, Intuit Enterprise Suite boosts efficiency and productivity. Teams can focus on strategy and execution rather than getting bogged down by manual processes.

5. The Profitability Edge Through Accurate Job Costing

Accurate job costing is vital for maintaining profitability in construction. With the Enterprise Suite, you can track every expense—from labor and materials to equipment and overhead—ensuring no cost goes unaccounted for. This insight empowers you to refine your operations and maximize profits.

6. Built to Scale: A Future-Proof Solution

As your construction business grows, so do its operational complexities. Intuit Enterprise Suite is designed to scale with your needs, accommodating new users, entities, and advanced functionalities. Whether you’re managing a single division or multiple entities, this platform ensures seamless growth.

Frequently Asked Questions About Intuit Enterprise Suite for Construction

What is Intuit Enterprise Suite and how does it differ from regular QuickBooks Online?

Intuit Enterprise Suite is a powerful platform designed specifically for the construction industry that extends QuickBooks Online's capabilities while maintaining its familiar interface. Unlike regular QBO, the Enterprise Suite offers construction-specific customizations including customizable dashboards with real-time project insights, AI-powered tools for actionable data, detailed tracking of labor, materials, and equipment costs, enhanced dimensional functionality with up to 20 customizable dimensions, automated workflows for change orders and approvals, multiple-entity consolidation capabilities, and advanced role-based access controls. It bridges the gap between QBO's limitations and expensive enterprise solutions.

Why would a construction company choose Intuit Enterprise Suite over other construction software options?

Intuit Enterprise Suite offers a unique value proposition by providing enterprise-grade functionality at a fraction of the cost of solutions like NetSuite, Acumatica, or Sage Intacct. The key advantages include familiar QuickBooks interface requiring minimal training, significantly lower software and implementation costs compared to competitors, seamless integration with existing QuickBooks data and workflows, cloud-based accessibility with advanced security, and the ability to scale with business growth. Unlike many construction software options that take a step backward in technology or user-friendliness, Enterprise Suite modernizes capabilities while maintaining simplicity.

What specific construction industry challenges does Intuit Enterprise Suite address?

The platform addresses several critical construction challenges including accurate job costing with detailed tracking of labor, materials, equipment, and overhead costs across multiple projects, project financial management with comprehensive milestone and budget tracking plus approval workflows, workforce management through integration with QuickBooks Time and Payroll apps for real-time labor cost allocation, change order management with automated client and internal approval workflows, multi-entity consolidation for companies operating multiple divisions, and real-time financial reporting that provides project managers with essential decision-making data.

How does the cost of Intuit Enterprise Suite compare to other construction software solutions?

Based on the comparison provided, Intuit Enterprise Suite offers significant cost savings compared to traditional enterprise solutions. While platforms like NetSuite, Acumatica, and Sage Intacct can cost $50,000-$100,000+ for software and implementation, Intuit Enterprise Suite provides comparable functionality at a much lower total cost of ownership. The solution eliminates the expensive implementation timelines and extensive customization costs associated with larger platforms while delivering enterprise-grade features. This makes it particularly attractive for small and mid-sized construction companies that need advanced functionality without breaking their budgets.

What are the key features that make Intuit Enterprise Suite suitable for construction job costing?

The platform excels in job costing through several key features: enhanced dimensional functionality allows tracking and allocation by job, department, cost center, and up to 20 custom dimensions like region, subcontractor, or project phase. Real-time integration with QuickBooks Time and Payroll ensures accurate labor cost allocation directly to projects. Comprehensive project financial tracking monitors milestones, budgets, and change orders with detailed reporting capabilities. Automated workflows reduce manual errors in cost allocation, while customizable dashboards provide real-time project insights and AI-powered tools highlight actionable data for better profitability analysis.

How does Intuit Enterprise Suite handle multiple entities and consolidation?

The Enterprise Suite is designed specifically for construction companies operating multiple entities, providing seamless data consolidation across divisions or separate companies. The platform rolls up financial data automatically, reducing manual errors in multi-entity reporting and providing a unified view of organizational performance. This functionality is crucial for construction companies that often create multiple entities to manage different aspects of their operations or separate business lines. The consolidation features ensure accurate, efficient reporting across all entities while maintaining detailed visibility into individual entity performance.

What is the implementation process like for Intuit Enterprise Suite compared to other construction software?

Implementation of Intuit Enterprise Suite is significantly simpler than traditional enterprise software because it builds upon the familiar QuickBooks foundation. Since most construction teams already know QuickBooks, the learning curve is minimal, reducing training time and ensuring smoother adoption. The implementation process typically involves software customization to align with specific business needs, data migration with precision to ensure accuracy, system optimization including chart of accounts cleanup and workflow improvements, comprehensive training and ongoing support, and integration setup with existing tools and processes. This contrasts sharply with complex enterprise implementations that can take 9-18 months.

Can Intuit Enterprise Suite scale as a construction company grows?

Yes, Intuit Enterprise Suite is designed to scale with construction business growth. The platform accommodates new users, additional entities, and advanced functionalities as companies expand. Key scalability features include support for multiple entities and divisions, customizable dimensions that can be added as business complexity increases, role-based access controls that can be refined for larger teams, automated workflows that handle increased transaction volumes, and cloud-based architecture that supports distributed teams and remote access. Whether managing a single division or multiple entities across different regions, the platform ensures seamless growth without requiring a complete system replacement.

What Can RedHammer Do for You?

At RedHammer, we go beyond simply implementing software. We work as your strategic partner to ensure that you unlock the full potential of your tools and processes. Here’s how we can help:

• Software Implementation: We tailor Intuit Enterprise Suite to align with your unique business needs and ensure a seamless implementation process.
• Accounting System Optimization: From cleaning up your chart of accounts to improving job costing workflows, we refine your systems for peak performance.
• Data Migration & Integrity: We handle your data migration with precision, ensuring accuracy and reliability in your new system.
• Training & Support: Our team provides in-depth training and ongoing support, empowering your employees to confidently use the software.
• Financial & Operational Insights: By leveraging the power of Intuit Enterprise Suite, we help you gain clarity into your financial performance and make data-driven decisions.

With years of expertise in construction accounting and software solutions, RedHammer is uniquely equipped to guide your company to success.

‍Conclusion

Intuit Enterprise Suite is a game-changing solution for construction companies seeking to modernize their accounting and job costing processes. By bridging the gap between affordability and advanced functionality, it empowers businesses to streamline operations, improve financial visibility, and enhance profitability.

At RedHammer, we specialize in construction accounting and software implementation. Our team of experts understands the unique challenges of the industry and works closely with clients to ensure a smooth transition to new systems like the Intuit Enterprise Suite. Whether you're looking to optimize your current processes or adopt a new solution, we’re here to help you achieve your goals.

Contact RedHammer today to learn more about the Intuit Enterprise Suite and if it is right for you!